What affects an air conditioning quote?

Short answer

Five things move the number most: how far the pipework must run, where the condenser can go and how hard it is to reach, whether the condensate can drain by gravity or needs a pump, the electrical supply available, and the unit's specification, especially quiet ratings for bedrooms. The room count matters less than people expect; the route matters more.

Pipe run is the quiet cost driver. Refrigerant pipe, insulation and trunking cost per metre, and long runs also take longer to install and test. A condenser directly outside the room being cooled keeps the run under five metres; a condenser at the far end of a flat roof two floors down can triple it.

Condenser access decides labour. Ground level on a patio: simple. First-floor wall brackets: a tower or scaffold. A mansion-block roof: porters, permissions and sometimes a crane band. The same unit in the same room can vary £600 on this alone, which is why phone estimates without a survey are guesses.

Condensate seems trivial and is not. Cooling produces litres of water a day that must drain somewhere. Where gravity works, a small pipe to outside does the job. Where it cannot fall, a condensate pump adds cost up front and a service item forever. Good surveys plan the drain route before the unit position is confirmed.

Electrics vary house to house: some installs run safely from an existing circuit, others need a dedicated supply from the consumer unit with certification. And specification honestly matters: the quietest bedroom units and cold-climate heating models cost more than the builder-grade equivalent, and are worth it in the rooms that justify them.

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